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Addressing Council and Delegations

Citizen involvement in local government is an essential part of the democratic process and there are many ways in which you can voice your concerns and/or provide information to members of Council:

1.  Personal contact by phone, email or in person

Personal contact by phone, email or in person;

  1. Provide written information to Council for inclusion in an upcoming agenda;
  2. Make an application to make a Presentation at an upcoming meeting;
  3. Make an application to be a Delegation.

Members of the public can contact the Mayor or Members of Council using the contact information published on the website.

2.  Provide written information to the Mayor and Council

Letters addressed to the Mayor and Council will be forwarded to Council by internal email.  If a member wishes Council to address an item, the member shall advise the Clerk.  The item will be placed on the next agenda (if notice provided in accordance with By-Law 14 of 2017). Letters or emails can be sent to the municipal clerk

3.  Make an application to be a Presenter at an upcoming meeting

If you would like to present information to Council, you can submit a request to the municipal clerk and provide details on the concern or issue you would like Council to consider and the actions you would like Council to approve. Presentations are limited to 10 minutes; therefore, it is important to provide all information in advance so that Council can be familiar with the issues to be discussed. Applications for presentations are to be submitted by 11:00 am 11 days in advance of the Council meeting.

There is a limit of 3 presentations per meeting, and presentations are accepted on a first come, first served basis. Once the three presentation limit is met, additional requests are put forward to the next available Council meeting. See the Council Meeting Schedule for a list of dates.

4.  Make an application to be a Delegation

Members of the public wishing to provide information or express views in relation to a matter on the current Council meeting agenda can apply to be a Delegation. Delegations are limited to 2 minutes, and applications for delegations are due by 12:00 pm the day prior to the meeting, must relate to an item on an agenda, and are to include the points to be made at the meeting. This is an opportunity for members of the public to share a viewpoint that may assist Council in its deliberation of a matter. Anyone wishing to ask questions of his/her Councillor, or provide more information on an issue should make personal contact with his/her Council representative, as outlined in 1.

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